Delegate Terms and Conditions

Last updated February 28, 2022

AGREEMENT TO TERMS

SCOPE OF AGREEMENT
These terms and conditions (the “Terms”) apply to the attendance of the event (the “Event”) detailed in the accompanying booking form (the “Booking Form”) by the delegates listed in the Booking Form (the “Delegates”).

For the purpose of these Terms, “You” means, where a Delegate is signing up to the Event in his or her own capacity, the Delegate, and where a company, business or other organisation (the “Company”) is signing up to the Event on behalf of one or more delegates, the Company, and “Your” shall be construed accordingly.

By completing a Booking Form in accordance with its terms, You are offering to contract with Z100 Community Limited (company number 13372745), trading as Zero100, whose address is 28-30 Little Russell Street, London WC1A 2HN, United Kingdom (“Zero100”) on these Terms and the terms set out in the Booking Form (these Terms and the Booking Form together being “the Agreement”).

This Agreement will commence on the date on which Zero100 accepts Your booking in writing (including via email) and shall terminate on the date on which both Zero100 and You have discharged your and our respective obligations contained in the Agreement, and in any event on conclusion of the Event, unless terminated earlier in accordance with the terms of this Agreement (without prejudice to any rights or obligations of the parties that have accrued up to the date of such expiry or earlier termination of the Agreement).

Where You are a Company that is signing up to the Event on behalf of one or more Delegates, You warrant and undertake that you have made the terms of, and information contained in, this Agreement available to the Delegate(s), and You shall procure that the Delegate(s) comply in full with this Agreement.

Where capitalised terms are used but not defined in these Terms, they shall have the meaning given to them in the Booking Form. Zero100’s VAT Number is GB 386599320.

Your attention is drawn in particular to the terms of this Agreement relating to Your and Zero100’s respective rights to change and cancel the Event as set out in clause 4 (cancellations & changes by You) and clause 5 (cancellations & changes by ZERO100).

If You are a Company booking on behalf of Delegates, your attention is drawn to the event privacy notice accessible [here] [https://zero100.com/privacy-policy] (the “Event Privacy Notice”) which sets out how we handle personal data of Delegates, and you must provide this information to Delegates.

THE EVENT
Subject to any Changes (as defined in clause 5) made to the Event by Zero100 in accordance with clause 5, the Event will take place at the venue (the “Venue”) and on the date(s) (the “Date(s)”) detailed in the Booking Form. Only those Delegate(s) in respect of whom a Registration Fee (as defined in clause 3) has been paid in full to Zero100 are permitted to attend the following activities at the Event:
• seminars, conferences, sessions and breakouts organised by or on behalf of Zero100;
• networking events, drinks receptions, lunches and dinners organised by or on behalf of Zero100; and

• any reception(s) organised by or on behalf of Zero100.

To ensure that Delegate(s) receives maximum value from the Event, they will be directed to complete a personal profile prior to the Event (a “Profile”) for inclusion in an online Delegate(s) networking app for the Event. Zero100 will specify a date by which time Delegate(s) must submit a completed Profile to Zero100 and failure to meet any such deadline may mean that the relevant Delegate(s) do not feature in the networking app . However the Delegate will still be able to participate in the Event.

All intellectual property rights (including copyright and registered or unregistered rights in trade marks) subsisting in content (including documentation, know-how, data, information and other items or materials in any form) provided by or on behalf of Zero100 at or in relation to the Event (“Event Materials”) shall remain owned by Zero100 or any other third party licensor of Zero100 (as applicable).

You shall not and, where You are a Company, You shall procure that Delegate(s) shall not, copy, modify, reproduce, republish, repost or transmit in any form, adapt or otherwise use such Event Materials for any purpose without Zero100’s (or the relevant third party licensor’s) express prior written consent (including authorising others to do such acts). Notwithstanding the foregoing, each Delegate may keep a personal copy of any Event Materials provided to it and read and annotate such Event Materials.

1. REGISTRATION FEE
You must pay the registration fee specified in the Booking Form (“Registration Fee”) which is non-refundable except in accordance with clause 5 (Cancellation & Changes By Zero100) below. You may choose whether to pay the Registration Fee at the time of booking the Event or upon receipt of Zero100’s invoice, and where You choose the latter, You shall pay Zero100 the Registration Fee in full promptly following receipt of of Zero100’s invoice, and no later than 14 days of the date of such invoice (or such other date as may be stipulated in the invoice).

Payment by You of the Registration Fee shall be made by credit or debit card and in full without any deduction, counterclaim or set- off. The Registration Fee is exclusive of VAT/local sales taxes, which (to the extent payable) shall be added to the invoice and paid by You at the applicable rate in force in the jurisdiction of the Event. Any payments made using a credit card or Amex charge card will incur a service charge of 2.95% of the total amount payable.

The Registration Fee only covers Your right to attend the Event and, for the avoidance of doubt, does not include: accommodation, travel costs, gratuities, use of any leisure facilities available at the Venue, parking, food and drink at non-Zero100 organised meals, bar bills, mini-bar and telephone calls, all of which are Your responsibility to pay for.

Zero100 reserves the right to withhold any information relating to the Event and/or refuse the Delegate(s) entry to the Event unless and until the Registration Fee due in respect of that Delegate(s)’ attendance at the Event have been paid in full (without any deduction, counterclaim or set-off). Without prejudice to the foregoing, if any fees due to Zero100 pursuant to this Agreement are not paid by the date of the Event, Zero100 shall be entitled to retain any part payment which it has received.

2. CANCELLATIONS & CHANGES BY YOU
Any Delegate(s) who is unable to attend the Event may nominate a colleague as a substitute (a “Substitute”). Such Substitute may attend the Event on behalf of the Delegate, and the Substitute will be deemed a Delegate for the purpose of this Agreement, provided that: (i) the Substitute is at least the same standing as the Delegate in terms of business and financial responsibility within the Company (in the reasonable opinion of Zero100); Zero100 is notified in writing of such Substitute with reasonable notice prior to the Event; and (ii) Zero100 approves of the Substitute in writing (such approval shall be in Zero100’s absolute discretion).

If no suitable Substitute is available to attend the Event, You may give Zero100 written notice to cancel a Delegate(s)’ place at the Event (a “Cancellation Notice”). For the avoidance of doubt, in the event that You provide a Cancellation Notice in circumstances where You have not yet paid the Registration Fee, such amount becomes immediately due and payable.

Where You provide a Cancellation Notice:
• no less than 30 calendar days prior to the first day of the Event, Your Registration Fee may be applied to an equivalent (in the reasonable opinion of Zero100) event to be held within one calendar year from the date of the Cancellation Notice. You acknowledge that the prices for Zero100 events vary and so additional fees may be payable for the substitute event; and
• less than 30 calendar days prior to the first day of the Event, Your Registration Fee: (a) shall be non-refundable, or if not already paid, shall become due and payable to Zero100 within 14 days of the Cancellation Notice; and (b) may not be applied to any substitute event.

3. CANCELLATIONS & CHANGES BY ZERO100
Zero100 reserves right to change the Date(s), Venue, the Event programme and/or cancel the Event for any reason upon written notice (including by email) to You. Where Zero100 changes the Dates(s) or Venue with respect to an Event (a “Change”), Zero100 shall not be liable for expenditure, damage or loss howsoever caused and whether incurred directly or indirectly by You or, where You are a Company, by the Delegate(s), arising from such Change, save for the Registration Fee (as referred to below).

If Zero100 cancels the Event or makes a Change other than as a consequence of an Event of Force Majeure (as defined below), Zero100 will inform You in writing of such fact and:
• in the case of cancellation of the Event, shall within a reasonable time following Your written request reimburse to You any Registration Fee it has already received from You (and any Registration Fee due from You but not yet paid shall no longer be due and payable); and
• in the case of a Change to the Event, You may, within 14 days of receipt of notification of the Change from Zero100, notify Zero100 that you wish to cancel Your (or a Delegate(s)’ where You are a Company) place at the Event as a result of such Change. Within a reasonable time following receipt of such notification of cancellation from You, Zero100 shall reimburse to You any Registration Fee it has already received from You in respect of Your (or, where You are the Company, the applicable Delegate(s)’) attendance at the Event (and any Registration Fee due from You in respect of Your (or, where You are the Company, the applicable Delegate(s)’) attendance at the Event but not yet paid shall no longer be due and payable).

If Zero100 cancels an Event or makes a Change as a consequence of any event(s) or circumstance(s) beyond its reasonable control, including without limitation, acts of God, drought, earthquake, flood, or other natural disaster, fire, nuclear, chemical or biological contamination, collapse of buildings, explosion or accident, failure of any material supplier to the Event, terrorist threat/attack, war, riots, epidemic or pandemic (including but not limited to the Covid-19 pandemic and any variant thereof) or a cancellation or postponement by the operators of the Venue (“Event of Force Majeure”), Zero100 will use reasonable endeavours to reschedule the Event (such rescheduled Event being the “Rescheduled Event”) within the 12 month period following the original Date(s) of the Event. The parties agree that Zero100 may, in its absolute discretion, hold the Rescheduled Event in any alternative way it sees fit, including (without limitation) by changing the format or structure of the Event, including (without limitation) by changing it to a virtual Event that is only accessible by Delegates online. In these circumstances, Zero100 will not be obliged to refund any Registration Fee and You will remain liable to pay the Registration Fee in accordance with these Terms. Zero100 reserves the right to cancel any booking made by You at any time and in its sole discretion and without giving any reason for such cancellation. In such event, Zero100 shall promptly refund to You any Registration Fee paid in respect of such cancelled booking.

4. TERMINATION
Zero100 may terminate this Agreement immediately upon written notice to You in the event of any breach of this Agreement by You which is not remediable or, if remediable, is not remedied by You within 24 hours after the service by Zero100 of a written notice to You, specifying the nature of the breach and requiring that such breach is remedied.

5. YOUR OBLIGATIONS & WARRANTIES
You are responsible for Your compliance (or, where You are a Company, for your Delegate(s)’ compliance) with the terms of this Agreement, including for Your (or, where You are a Company, your Delegate(s)) conduct at the Event, for the discharge of any Registration Fees and for the payment of any other fees incurred by You (or, where You are a Company, by your Delegate(s)) in connection with the Event.

You are responsible for ensuring that You (or, where You are a Company, your Delegate(s)) have appropriate travel insurance in place to attend the Event and any other appropriate insurance cover in connection with your attendance at the Event. To the maximum extent permitted by law, Zero100 will not be liable for any kind of loss or damage to You or Your personal property, other than if and to the extent directly caused by our negligence.
You agree not to (and, where You are a Company, you agree to procure that your Delegate(s) will not) post or publish any content during any Event which: (i) is threatening, libellous, defamatory or obscene; (ii) would or may constitute or encourage conduct that would or may incite a criminal offence or violate any laws; (iii) would infringe the intellectual property, privacy, or other rights of any third parties; (iv) contains any advertising; or (v) constitutes or contains false or misleading statements.

Without prejudice to clause 6 (Termination) above Zero100 reserves the right, without any liability, to refuse Your (or, where You are a Company, your Delegate(s)) entry or to require Your (or where You are a Company, your Delegate(s)) exit, from any Event for failure to comply with the terms of this Agreement or if in Zero100’s reasonable opinion You represent a security risk or impediment to the running of the Event.

You warrant and undertake and, where You are a Company, You shall procure your Delegate(s) warrant and undertake that: (i) You (or, where You are a Company, your Delegate(s)) are appropriately qualified to attend the Event; and (ii) You (or, where You are a Company, your Delegate(s)) conduct yourself (or themselves, as applicable) in a proper and professional manner at all times and do not do anything unlawful or offensive at the Event; and (iii) You (or, where You are a Company, your Delegate(s)) shall adhere to any health & safety, security or other requirements of Zero100 (or of the Venue or other person approved by Zero100) notified to You (or where You are the Company, any of Your Delegates) from time to time in relation to the Event.
Where you are signing up one or more Delegates on behalf of a Company, You warrant that: (i) you are authorised to do so by Company; (ii) you have the power to bind the Company; (iii) you and the Company have the permission of each of the Delegate(s) named in the Booking Form to register them for the Event and supply their personal data in accordance with the terms of this Agreement and the Event Privacy Notice; and (iv) all information and details you and the Company supply to Zero100 (including Delegate(s)’ personal data) are complete and accurate.
You shall indemnify Zero100 and hold it harmless from and against any loss, damage, costs, expenses or any other liability caused by: (i) where You are an individual, Your deliberate, negligent or reckless act, or where You are a Company, the deliverable, negligent or reckless act of your Delegate(s) at the Event; and (ii) any breach by You or, where You are a Company, of your Delegate(s) of the terms of this Agreement.

6. LIABILITY
Delegate(s) are responsible for ensuring their own safety during the Event and in respect of any travel in connection with the Event. TO THE EXTENT PERMITTED AT LAW, ZERO100 DISCLAIMS ANY LIABILITY FOR LOSS OR DAMAGE TO DELEGATES OR THEIR PROPERTY UNLESS AND TO THE EXTENT SUCH DAMAGE IS DIRECTLY CAUSED BY THE NEGLIGENCE OF ZERO100.
THE VIEWS EXPRESSED BY THE SPEAKERS AT THE EVENT ARE THEIR OWN AND ZERO100 DISCLAIMS ALL LIABILITY FOR ADVICE GIVEN OR VIEWS EXPRESSED DURING THE COURSE OF THE EVENT, AND FOR ANY OTHER INFORMATION DISPLAYED, UPLOADED OR DISTRIBUTED THROUGH THE EVENT. EVENT MATERIALS ARE PROVIDED ON AN “AS IS” BASIS MEANING THAT ZERO100 DOES NOT GIVE ANY ASSURANCE AS TO THE QUALITY, COMPLETENESS OR ACCURACY OF ANY EVENT MATERIALS, WHICH ARE INTENDED FOR INFORMATION ONLY AND SHOULD NOT BE RELIED UPON.
Nothing in the Agreement shall exclude or limit liability a party’s liability for: (i) losses suffered by the other party arising out of the other party’s fraud or fraudulent misstatement; (ii) death or personal injury caused by its negligence or that of its personnel; and (iii) any other type of liability to the extent it may not be excluded or limited as a matter of law. Subject to the foregoing:
• ZERO100’S TOTAL AGGREGATE LIABILITY UNDER OR IN CONNECTION WITH THIS AGREEMENT, WHETHER IN CONTRACT (INCLUDING UNDER ANY INDEMNITY OR WARRANTY), TORT (INCLUDING NEGLIGENCE), FOR BREACH OF STATUTORY DUTY OR OTHERWISE, SHALL IN NO CIRCUMSTANCES EXCEED 150% OF THE REGISTRATION FEE; AND
• ZERO100 WILL NOT BE LIABLE UNDER OR IN CONNECTION WITH THIS AGREEMENT FOR ANY: (I) LOSS OF ACTUAL OR ANTICIPATED INCOME OR PROFITS, LOSS OF REVENUE, LOSS OF DATA, LOSS OF GOODWILL OR DAMAGE TO REPUTATION, LOSS OF ANTICIPATED SAVINGS, LOSS OF CONTRACTS, WASTED EXPENDITURE; OR (II) SPECIAL, INDIRECT OR CONSEQUENTIAL LOSS OR DAMAGE OF ANY KIND, IN EACH CASE HOWSOEVER ARISING, AND WHETHER CAUSED BY TORT (INCLUDING NEGLIGENCE), BREACH OF CONTRACT (INCLUDING UNDER ANY INDEMNITY OR WARRANTY), FOR BREACH OF STATUTORY DUTY OR OTHERWISE, WHETHER OR NOT SUCH LOSS OR DAMAGE IS FORESEEABLE, FORESEEN OR KNOWN.

7. HOW WE HANDLE PERSONAL DATA OF DELEGATES
Please see the Event Privacy Notice. If You are a Company, you agree to provide Delegates with a copy of the Event Privacy Notice.

8. MISCELLANEOUS
Any waiver, amendment or modification of any of the provisions of this Agreement or any right, power or remedy hereunder shall not be effective unless made in writing. No failure or delay by either party in exercising any right, power or remedy with respect to any of its rights hereunder shall operate as a waiver thereof.

To the extent that there is an inconsistency between the terms of the Booking Form and these Terms, these Terms shall prevail. This Agreement constitutes the entire agreement and understanding between the parties with respect to their subject matter and supersedes any prior agreement, understanding or arrangement between the parties, whether oral or in writing, with respect to the same. No representation, undertaking or promise shall be taken to have been given or be implied from anything said or written in communications between the parties prior to this Agreement, except as set out herein. Neither party shall have any remedy in respect of any negligent or untrue statement made to it upon which it has relied in entering into this Agreement (unless such untrue statement was made fraudulently) and that party’s only remedies shall be for breach of contract as provided in this Agreement.
All communication with respect to this Agreement must be made in writing and either (i) sent by first class prepaid recorded post to the party’s relevant address, which in the case of Zero100 is: 28-30 Little Russell Street, London WC1A 2HN, United Kingdom, and in the case of You is the address populated on the Booking Form; or (ii) by email to the party’s relevant email address, which in the case of Zero100 is eventteam@zero100.com, and in the case of You is the email address populated on the Booking Form. All notices sent by post are deemed to be received within 7 days of dispatch, provided they are properly addressed and, if posted, stamped. Any notice sent by e-mail cancelling this Agreement or attendance at an Event, or disputing any sum payable hereunder, shall not be effective unless a hard copy is also sent by post as set in this clause.
You may not resell, assign, sub-license or otherwise transfer any of Your rights under this Agreement. If any Term is found to be invalid by any court having competent jurisdiction, the invalidity of that provision will not affect the validity of the remaining provisions of these Terms, which shall remain in full force and effect. Headings in these terms are for convenience only and will have no legal meaning or effect.

Each party shall, at the request of the other party, do all acts and execute all documents which may be reasonably necessary to give full effect to this Agreement. No person who is not a party to this Agreement shall acquire any rights under it or be entitled to enforce any of its terms whether under the Contracts (Rights of Third Parties) Act 1999 or otherwise.

The construction, validity and performance of this Agreement shall be governed by the laws of England and Wales and the parties submit to the exclusive jurisdiction of the courts of England and Wales to resolve any dispute between them arising under or in connection with this Agreement.

CONTACT US

In order to resolve a complaint regarding the Site or to receive further information regarding use of the Site, please contact us at:
Z100 Community Limited
28-30 Little Russell Street
LondonWC1A 2HN
United Kingdom
privacy@zero100.com